Dear Exhibitors
Welcome to our 8th Annual AlpacaFest West
On behalf of the Alpaca Breeders of Southern California I invite you to join us for AlpacaFest West 2010 the premier alpaca show and event in Southern California. Experience our hallmark service, innovative style, superior exhibitor support, and legendary Southern California weather. Enjoy our gracious hospitality, and enthusiasm for all things alpaca. We welcome you, and look forward to providing you with another memorable show.
Please consider becoming a Sponsor for AlpacaFest West. We have outstanding opportunities and benefits for our Sponsors with many different levels to support the show. Click here to read about our sponsor benefits.
Halter Show
Judges: TBA
Full Fleece Classes
Shorn Classes on an as needed basis60/40 Judging Basis
Optional Halter Classes: Get of Sire, Produce of Dam, Breeders Best Three, Bred and Owned Yearling
Ribbons through Sixth Place
Championship Classes (when minimums are met)
Banners to Champions and Reserve Champions
Fleece Show
Judge: TBA
Ribbons through Sixth Place
Championship Classes (when minimums are met)
Ribbons to Champions and Reserve Champions
Special Awards
Judge's Choice Suri, Judge's Choice Huacaya, Best Hand, Best Brightness-Huacaya, Best Crimp-Huacaya, Best Luster-Suri, Best Lock Formation-Suri
At a Glance
Registration at a Glance- Select your show animals.
- Select your show fleeces.
- Complete the registration for classes, stalls and events.
- Select your level of sponsorship.
- Register online or Send forms and payment to:
AlpacaFest West 2010
c/o Sue Ives
6500 Macedonia Road,
Woodford, VA 22580
- Make hotel reservations.
Our host hotel is the Pacific Palms Conference Resort. For more information go to pacificpalmsresort.com - Prepare your promotional materials and plan your marketing strategy.
- Make sure each alpaca is:
Inspected by a licensed veterinarian within 30 days of the last day of the show. Microchipped and registered with the Alpaca Registry. Tested negative for BVDV with either a BVDV PCR or VI test.
AOBA Certified
AlpacaFest West is an AOBA certified show and we adhere to the rules as put forth in the 2010 AOBA Show Division Handbook. We encourage you to join the AOBA Show Division and become familiar with the rules and procedures. AOBA Show Division Forms are available on their website www.alpacashows.com.
Deadlines
Early Bird registration ends TBA
Show Program Advertising deadline is TBA
Last Chance Deadline is TBA
Early Bird Registration
Be sure to take advantage of our Early Bird Registration.
Fee Schedule
We have listed many of the fees associated with our show to assist you with your planning. Please use our online registration for a complete list of fees and applicable discounts.
Halter Class Entry $40
Fleece Class Entry $40
AOBA Show division fees are included
AOBA Show Division Non-Member Fee $75
Alpaca Stall 8' x 8' $155
Display Stall 8' x 8' $155
Tack Stall 4' x 8' $75
Early Bird Discount $25 before Sept. 19th
Electrical Hook-up $35 per stall
Saturday Night Social, Wine tasting and food $35 per ticket
Sponsorship Opportunities from $25 to $1000
Stalls
Stalls are assigned to sponsors first then, on a first-come, first-served basis. All alpacas must be stalled and not exceed three (3) alpacas per stall. Stalls are 8'x 8' metal panels with packed dirt flooring. Farm displays are for farm promotion. Selling of items other than animals and raw fleece is prohibited. For retail sales and displays, please reserve a vendor booth. You are encouraged to bring your own bedding. Electricity and water are available. Please bring your own electric cords for fans, etc. Electrical hook-up is available for $35 per pen and reservations are required in advance.
Become a Volunteer
AlpacaFest West welcomes and encourages volunteers. Volunteering is a wonderful way to meet fellow alpaca enthusiasts and increase your knowledge of alpacas. Volunteering is fun! If you would like to volunteer please contact Patti Hazard. Volunteers will also be welcomed during the event. If you decide you'd like to volunteer after arriving at the show please check in at the show office to find out where your talents and enthusiasm will be most needed. Join us! We would love to have you.
Become a Sponsor
AlpacaFest West has been the premier AOBA certified Southern California alpaca show since 2003. Hosted by Alpaca Breeders of Southern California, AlpacaFest West is offering you the opportunity to promote your farm and support our show. This year's show will again be held at the Industry Hills Expo Center in Industry Hills, California. Conveniently situated between Los Angeles, the Inland Empire, Orange County and the San Gabriel Valley, AlpacaFest West is strategically located to promote our beautiful animals and your farm to a population base of over 9 million people within a thirty-mile radius. Supporting AlpacaFest West supports our industry as a whole while benefiting your farm or business. Alpaca shows are a proven draw for people looking to learn more about alpacas and the alpaca lifestyle. AlpacaFest West is offering several levels of sponsorship. There is a sponsorship package right for you! You can participate immediately by purchasing a sponsorship online at using our easy PayPal™ system or indicate your level of sponsorship with your registration, send in registration with your payment, and start enjoying the benefits of supporting the largest AOBA certified Southern California Alpaca Show. The sooner your sponsorship gets in the sooner your farm can be highlighted! For a complete list of sponsor benefits click here.
Security
On-site Security is provided 10:00 PM to 6:00 AM.
Parking
Parking is free. There is ample paved parking for both trailers and visitors alike. Please be sure to park your trailer in the designated area.
General Information
A few guidelines compliments of the Industry Hills Expo Center:
Smoking is prohibited in the Grand Arena; please smoke in designated areas only.
You are prohibited from bringing coolers, selling or giving away any food or beverages on the show grounds.
Vehicles are permitted in the Grand Arena area for loading and unloading only and only during designated hours as determined by the Show Committee. All vehicles left in the Grand Arena area are subject to towing.
Trash receptacles will be available throughout the show grounds to dispose of animal waste and trash. Please help to maintain a clean and beautiful area.
Attire
The Handler’s attire in the ring should be conservative, neat, and appropriate for the class. Traditional show ring attire is a white shirt or blouse and black pants.
Permission to Show
All alpacas and fleeces must be entered in the name of the owner as shown on the ARI Registration Certificate. Animals being bought under contract or animals whose transfer has not yet been completed must include an AOBA “Owner of Record for Show Entry Form” signed by the owner listed on the ARI Registration Certificate.
AOBA Show Division Fees
AOBA Show Division Fees AOBA requires us to assess an additional $75 show fee for all farms that are not members of the AOBA Show Division. This fee is per farm not per animal. The show management recommends that you bring proof of your Show Division membership in the event that your records differ from those of the AOBA Show Division.
Age Divisions
Age divisions are based on the age of the alpaca on the first date of scheduled judging, November 13, 2010.
Juvenile: 6 months through 12 months
Yearling: first birthday through 24 months
Two years +: second birthday and older
Optional Halter Classes
Get of Sire & Produce of Dam -
entry is made in the name of the sire or dam and the halter entry fee is applicable. The Sire or Dam does not have to be present or entered in regular halter class BUT the progeny must be eligible and entered in their respective halter classes. Entry for Get of Sire and Produce of Dam may be made November 12, 2010, no later than 8 PM with the Halter Show Superintendent. You will receive your exhibitor numbers at that point.
Bred & Owned Yearling -
The alpaca must be eligible (a yearling is 12 months up to 24 months old) and entered in its respective halter class. The current owner must show as the dam owner at time of conception on the yearling's ARI Certificate. Males and females are shown separately.
Breeders Best Three -
Comprised of three alpacas representing the highest quality production from the breeder's huacaya and/or suri herd (two separate entries). All alpacas must be bred by and presently owned by the Exhibitor as indicated on the ARI registration.
Advertising
Take advantage of our full color show program to showcase your farm or business. Distributed to all exhibitors and visitors, this is something you will want to be a part of! Advertising space is available on a first come-first serve basis. All advertising must be “family friendly” and is subject to management approval.
Advertising deadline is TBA
All ad copy must be received by October 3.
Ad sizes and prices are:
$325 - Full Page premium placement Back Cover
$275 - Full page premium placement, Inside Front Cover, Page 3, Inside Back Cover
$200 - Full page 8.5”x11”, (please add 1/8” to all sides for ads with bleed.) Image are is 7.5” x 10.0”
$125 - Half page horizontal ads are 7.5” wide x4.75” tall half page vertical ads are 10” wide x3.5” tall.
$65 - Quarter page ads are 3.5” wide x4.75” tall.
$35 - Eighth page 3.5” wide x 2.0” tall
For questions, contact Karen Gribi.
All ads are to be provided in TIFF, EPS, JPG or Hi Res PDF format.